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Cloud Desktops For All Businesses: Now Don't Worry About The Productivity

Modern problems call for modern solutions. A call that our dear technology has always answered.

Just a few days back, Apple launched a solution that we all were craving for - the AirTag. Now, you don't have to worry about losing your keys - a habit plaguing the modern generation and degrading their daily life productivity. Just attach the AirTag to your keys and find them via Bluetooth. (Remember the immense amount of time spent searching for them and the domino effect it had on your schedule).

Similarly, businesses worldwide suffer from organizational complications that are akin to losing keys but can be addressed with modern technology (just like the AirTag). It will ultimately help them to improve the gray areas within their organization and project better productivity. One such critical complication is their IT infrastructure.

Most businesses rely on the traditional desktop environment. While a local desktop setup can successfully carry out basic needs, things become complicated when your needs go beyond them. For example, if you have to complete an important project, you cannot access your office space due to a hurricane. In the end, all you can do is sit idly and watch your projects getting delayed.

Just like this, local desktops have numerous other limitations like they are prone to data threats, carry hectic IT maintenance, and have inferior data backup measures-which ultimately outweighs their usefulness in modern times and restricts your productivity.

But, there is a solution: cloud desktops. They offer almost everything that the local desktops don't. You can easily hire a third-party desktop service provider and enjoy the features that help you boost your business performance and enjoy better productivity levels.

Here are five ways by which cloud desktops increase productivity for all businesses:

1.  Remote Workplace

For all businesses, their employees are the heart and soul of their organizational machinery. The more efficient their working habits, the better productivity a company can experience. This is the reason that instead of solely relying on technological solutions for optimizing their operational capacity, policy-makers around the world are now increasingly adopting measures that directly influence their employees. Out of all the factors affecting them, the workplace culture they are working in impacts their operational efficiency. While a well-maintained healthy work environment significantly boosts their morale and motivates them to push harder, the opposite negatively affects them and potentially lowers their efficiency.

So, either you can invest extensively for a quality workplace environment or opt for another viable option - WFH (Work From Home). Since the COVID-19 struck the world in 2020, there has been an 87% rise in remote workers. Combined with continued business operations, WFH has proved to be a beneficial policy and has empowered employees to be more productive with enhanced operational efficiency. And, this is where cloud desktops step in. A hosted virtual desktop can be accessed from anywhere, anytime. All you need is good internet connectivity and valid authorization. Built on this principle, a cloud desktop combines the functionality of a local desktop with remote access. Your employees can easily access their office system remotely and work from any place, whether at home or the airport. This way, you can also hire more remote workers, get things done even if you cannot access your office space, and increase your organizational productivity.

2.   Better IT Handling

Technology is the backbone of modern society. From the robotic probe exploring Mars to a smartphone in your hand, today's world is shaped by innovations around us. While it was the discovery of the wheel in ancient times, the development of computers in the 1950s further advanced humanity. They had a significant effect on how different industries operated and optimized their daily work processes. Although beneficial, maintaining locally established desktops is rather tedious nowadays. You have to keep the IT infrastructure on your own, hire professionals for its management, and regularly upgrade it. And this where the main problem lies.

Maintaining traditional in-house desktops downgrades your organizational productivity. Hardware, no matter how the latest, is prone to error at some point. What if the official system of key personnel fails? Or a large-scale system fallout occurs in your office? Not only it shall delay your crucial projects, but it also requires you to spend your precious time restoring them. This is why cloud desktops are comparatively better than the local setups. Unlike the local counterpart, where you have to look out for each system, a cloud desktop infrastructure is centrally maintained by the provider. This makes it comparatively easier to detect and mitigate any hardware error. And since it is the third-party service provider responsible for all the IT handling, you can leave all such hassles to them. This way, instead of running around to fix them and further delaying your organizational operations, all you need is to contact your service provider. They have their IT professionals for resolving it quickly while you work on your projects.

3.   Assured Data Integrity

There was a time when data was merely regarded as a piece of information. For businesses, it was simply a by-product of their organizational operations. However, things changed rapidly over the last couple of decades. With the advent of data analytics, data as of today holds significant value as an organizational asset. By analyzing the data, your organization can proactively determine market needs, mitigate the risks of financial fraud, design relevant products, and identify roadblocks within its processes. This way, you can optimize your business and enjoy better productivity.

There are numerous examples where different organizations used data analytics for both productivity and profitability. Walmart in 2004 analyzed its customers' buying behavior and enhanced its profit, while the accounting industry also uses AI-monitoring tools for analyzing its clients' accounting data to offer better service. However, data, even if has a longer shelf life upon digitization, is still perishable, especially during local storage. Opting for cloud desktops saves data on remote servers, provides guaranteed data safety measures, and assures its integrity. The cloud servers are maintained at several locations, with each of them interconnected to each other. Unlike the local setup, even if the connection to a server is destroyed, the cloud has other servers from where your employees can still access their remote systems and continue working. This way, you can prevent data loss from hampering the organizational operations and lowering your productivity.

4.   Easy Customisation

Having just a desktop is not enough nowadays. You need a setup that answers all your organizational needs and helps you in improving your organizational productivity. Your desktop infrastructure must be flexible, easily customizable, and tailored for the successful delivery of the operational schedule. And this is where a local desktop setup fails. The local desktop installation lacks flexibility when it comes to adapting to the changing times. Since any hardware component is liable to become obsolete after a specific time, you must regularly upgrade it for a continuous quality end-user experience. And, upgrading your existing system requires both time and pre-planning. Also, what about the pending work and the productivity loss your organization will suffer while the system is getting upgraded?

With cloud VDI, you can avoid spending loads of time on system upgrades and rapidly customize them. Since the cloud desktop has a centralized setup, the time for upgrades is significantly shortened as you don't have to deal with systems individually. And as it is a completely outsourced solution, it gives you an enhanced end-user experience with much-needed ease of customization. All you need is to inform your service provider about your needs, and they will provide you with a system with the desired specifications.

5.   Paperless Environment Integration

Paper documents are literally a building block of the world; they hold great significance in our daily lives. However, handling it has its issues which tend to lower professional productivity. If not properly organized, it can be easily lost or damaged. Also, it is easier to manipulate and may require your employees to go through the whole document to pinpoint any discrepancies. Hence, when you store information on paper, your employees are directed towards such wasteful activities, which tend to lower productivity.

This is the reason why many businesses now prefer digitization of their information flow. Digitizing the data helps them shift towards a better alternative - a paperless environment. Instead of searching vigorously through a file cabinet, all an employee needs is to tap a few keys, and the required documentation can be easily accessed. You can even scan the documents and use optical character recognition for organizing hand-written texts. However, digitization on a local desktop comes with a risk. Unlike a virtual desktop on the cloud, the data is not stored on multiple servers. It must be regularly backed up, or you may permanently lose your data in case of unprecedented events like natural calamities or accidents. Hence, apart from the core organizational operations, your employees must direct their time and energy towards securing the data that ultimately affects their work efficiency and lowers their productivity. If you use a cloud desktop, the data stored is automatically backed up and maintained at several locations and helps you secure your data without any additional efforts.

And Finally

The productivity of an organization is the measure of its work efficiency and gives a critical insight into its process structure. Hence, any steps that can improve the efficiency of its processes will automatically help enhance its productivity. And this is what cloud desktops do. Their utilization enables a business to surpass the limitations of a local setup and bring a change in productivity.

The cloud desktops can be remotely accessed, a functionality that has multiple beneficial outcomes. You can easily offer WFH, hire skilled remote workers, and offer services on the go for your clients. Another esteemed benefit of cloud desktops is a reduced IT burden. In a world where surviving without a proper IT infrastructure is next to impossible, having access to a service that can reduce your IT hassles is a boon. It helps you in reducing your IT workload and brings in quality computational resources at the same time.

Other benefits of cloud desktops are automatic data backups, ease of end-user customization, and smoother paperless integration. All these measures, when implemented together, help tremendously boost productivity and achieve better business growth.




Mohak Arya is a technical content writer at Ace Cloud Hosting, a renowned virtual desktop, and cloud-hosted desktop service provider. When not writing about the latest developments in VDI, DaaS, AI, Big Data, he loves to watch movies and ride bikes.

Published Thursday, June 03, 2021 7:23 AM by David Marshall
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